Slowing Down & Savoring Summer: A Few Strategies

I mentioned in my last post Device-Free Summer 2.0 that in addition to kidlet going device-free for another summer, I was looking for way to slow down our summer. Today I'm tackling that topic more in depth.

Summers for us usually mean a shift in our schedule but not a change in the hectic-ness of it. Kidlet isn't in school, but he goes to full-time day camp. Hubs and I are still working. Books still need to be written and edited and promoted. I'm used to that being our summer.

However, last week (week two of summer) when I found myself up before 7am and already yelling, "Where's the sunscreen? Where'd you put your tennis shoes? We're going to be late! Someone grab a juice box!", I realized that not only was I NOT getting any kind of slow down in summer, it almost felt more crazy--for all of us. This was in part because we'd spent seven days in New York City for a combo vacation/work trip right after school ended, so we'd hit the ground running with a very fun but busy trip. But it also felt like more that just that. I was deeply tired of this rush.

It gave me the very pointed craving to slow the hell down for summer. Summer used to have this promise to it when I was growing up--a promise of lazy days and an open schedule. Yes, it was blazing hot and humid in south Louisiana. Yes, I was an only child and often got bored. But that's also the time I got to read all the books I wanted. It's when I got to goof around at the pool with friends or run through sprinklers. It was walks down the road to the sno-ball stand (they are NOT snow cones in Louisiana) without your parents. 

My kiddo has never had that kind of summer because summers are generally scheduled events now. (Not just for me but most of the kids I know.) There are summer camps and music camps and STEM camps and sports teams/games and blah blah blah. Part of that is necessary. Even though I'm home, I'm working full-time. My job doesn't stop in the summer, and kidlet would get hella bored being home all day every day by himself with me working (and him device-free,) But I'm now wondering if we've swung too far in the other direction and maybe could use some balance. Meaning, work in some lazy, slow stuff into the busy schedule for us all. Allow time for boredom and creativity and white space.

So, though kidlet already has two weeks of pre-scheduled, already paid for speciality camps, I'm going to try him on half days instead of full for his regular summer camp and only bring him in the afternoons. I get most of my deep work/writing down in the afternoon anyway, so this should work for me. In the mornings, I can get easier work stuff done and also spend some time with him. We shall see how it goes.

But this got me to thinking more about how fast time goes. This past school year flew by, and I know summer will as well if I don't do something different. I mean, we can't actually slow down time, but I wondered if there were things we could do to savor it more and make it feel a little more languid.

This is what made me pick up the book Off the Clock: Feel Less Busy While Getting More Done by Laura Vanderkam. (Yes, it has the same title as one of my books, but is a very different topic! lol) Y'all know I love a productivity book, but this one is less about productivity, and more about finding the white space in your schedule and feeling like you have "all the time in the world" instead of feeling like you're always rushed and behind.

Vaderkam had a large group of people in different professions track their time, and she used the results for this book. One interesting thing she found was that a lot of the people in very busy, high-powered positions often felt like they had more time, but it was because they'd learn strategies to make it that way. So this book goes into a number of strategies to help create that feeling of space in your schedule, of slowing down and savoring.

I won't go deeply into each of these because the book is worth a read and I did lots of underlining, but each strategy has its own chapter title and I'll touch on those.

Chapter 1: Tend Your Garden

Her basic premise here is that in order to do anything about your time, you need to know where it's actually going. We're really bad at estimating how much time we spend doing certain things. Like, you know, how often we're sucked into social media. Or how few minutes it actually takes to wash the dishes. So she recommends tracking your time by the half-hour ALL DAY for at least a week. 

"...one of the most striking findings of my survey was the gap in estimated phone checks per hour between people who felt relaxed about time and those who felt anxious" --pg. 8

I've done time-tracking on and off over the years, which is made easy with the Day Designer planner I use, and I have found it helpful. If you're honest in your tracking, you can see where your time is getting wasted or squandered. It's sobering when you realize you popped over to check twitter for a minute and wasted forty minutes instead. So this practice takes discipline, but I think it is a great exercise to kind of give you an overview.

"Time passes whether or not we think about how we are spending it. Tracking forces me to think about it." --pg. 35

Chapter 2: Make Life Memorable

This was probably my favorite chapter of the book. I have a TERRIBLE memory. Terrible, y'all. And I hate that so many memories sift through my fingers (probably because I'm moving too fast.) So this chapter was about the science of what makes a memory stick. We know that novel experiences and experiences with high emotion (good and bad) are more likely to burn into our memories. But does that mean the ordinary days are destined to just compress in our minds and give us that sense of time just flying by? Vanderkam argues that no, there are things we can do. She encourages us to record things in a journal (or in your time tracker if you're doing that). Nothing elaborate but something that will help the day stick a little better.

"One might inquire this of any twenty-four hours. Why is today different from all other days? Why should my brain bother holding on to the existence of this day as it curates the museum of my memories?" --pg. 64

I love this concept and am going to give it a try. I'm terrible at journaling, but this seems less intimidating--just marking down what was special about that day. Not only does it provide a record, but the actual act of writing it down helps your memory keep it better. And she said taking photos isn't enough because unless we curate them, it's just a big jumble of a file in our phone. (Guilty as charged!)

Chapter 3: Don't Fill Time

This one is pretty obvious but still not as easy in practice if you're not deliberate about it. The main points are: leave white space on your calendar (to account for things running over, unexpected things, thinking time, etc.) and don't say yes to things unless you really want/need to do it. (This goes back to the "if it's not a hell yes, it's a no" thing.) I liked a particular question she posed about how to decide whether to agree to something in the future. She warns that we don't think of our future selves as "us", so we assign those future versions of ourselves things present "us" really doesn't want to do because we think this imaginary future "us" will totally be into it by the time it gets here. I'm SO guilty of this. So she suggests this question:

"Would I do this tomorrow?" and "Would you be tempted? Would you try to move things around to fit this new opportunity?" --pg. 98

Also in the "don't fill time" category is the technology/phone habit. Every moment that you have to wait in a line or wait for an appointment doesn't need to be filled with social media or the web. It makes us fee busier. It erases that sense of downtime or space in your schedule (beyond being a distraction.) I also think it sucks up time we could use for those things we'd "like to do if we had more time." Like, for me, I always want more reading time. My TBR pile is out of control. But if I'm on the couch and bored and pick up my phone, I could lose half an hour just scrolling or answering email. Instead, I could pick up a book and spend that time doing something I love and want to do. When I started paying attention (and dialing back) my social media time last year, I noticed a big difference in how many books I read. (In 2016 I read 42 books, in 2017 I read 63. I've read almost 30 this year so far.)

Chapter 4: Linger

This chapter is mostly about mindfulness and learning to savor the present. One of the tactics I loved was recommended by a psychology professor she interviewed. He imagines himself in his elderly years when his health is failing and he can't do much anymore and imagines that version of himself looking back at today, feeling the wistfulness of "I wish I could be doing that again" and then knowing that, hey, that IS today for me. I'm here in this moment right now.

Chapter 5: Invest in Your Happiness

Her advice: if you can afford to, farm out hated/annoying tasks that can be done by others that are sucking up valuable time. If you can pay someone to cut your lawn and save yourself the time, do it. But this chapter also talked about "paying yourself first" with your time. Meaning, if you want to write a book, give yourself that chunk of time in your schedule first before anyone else gets your time. Even if it's just a little bit. I learned this when I took Becca Syme's Write Better Faster class--write first. Before the distractions come. Before the busy work or demands others put on your time. I don't always follow that because my creative brain kicks in more in the afternoon, but I still use it in concept because I block off that time for my writing. I give myself my most creative, productive hours and don't hand those off to other people's needs/tasks.

Chapter 6: Let It Go

Life is life, and things are going to get in the way of best laid plans. The water heater is going to break when you planned a writing day. You're going to get caught in traffic and screw up the afternoon's schedule. You're going to get a cold that knocks you on your butt. Vanderkam's advice is to learn to let it go. Just do what you can do with the time you have.

"When I tell myself, OK, you only have this time, just do what you can do, I surprise myself. I can write an article draft in a few hours. I can edit it in those ninety-minute chunks. Indeed, when I tell myself to just do what I can, even if it is only a little bit, because it is better than nothing, that something, done repeatedly, adds up." -- pg. 173 

I need this reminder often because I like to write in big three-hour blocks. If my schedule gets messed up and I only have an hour and a half, I feel like--well, why bother? But I can get a decent amount of words in an hour or whatever if I focus on it. So I need to not throw out the whole plan if things didn't go perfectly.

Chapter 7: People Are a Good Use of Time

This section focuses on spending quality time with your family and friends and colleagues because that kind of experience often expands time and makes great memories. What I particularly loved about this chapter was the idea of planning your off hours.

"Few people would show up at work at 8:00am with no idea about what they'd do until 1:00pm, and yet people will come home at 6:00pm having given no thought to what they'll do until they go to bed at 11:00pm. This is how people will claim to have no time for their hobbies, even though they're clearly awake for two hours or more after their kids go to bed...It is simply that they haven't thought about this time, and so it feels like it doesn't exist." --pg. 204

I love this idea and have seen it in action. Most of us don't want to schedule ourselves down to the second in our off time. However, last year when we did device-free summer, I had to be deliberate about what was going to fill some of kidlet's free time instead. I wanted to make it fun and to help him realize life without the devices and video games could be way cooler. So on our calendar I planned movie nights and board game night. I scheduled nights that he'd help me cook dinner. We planned for outings like putt putt or bowling. It gave the summer a feeling of adventure, and it cemented a lot of those things in my memory. I remember the movies we watched together as a family. I remember binge-watching The Goldbergs and teaching kidlet about life in the 80s. I remember an epic game of Upwords. It made simple things into events and made the summer feel special and full. I plan to do that again this summer, but I also need to take this idea and use it all through the year.

So, if you can't tell, I really enjoyed the book and got a lot from it. I'm going to take away a lot of ideas. I'm tracking my time again, and I'm going to attempt to journal. I'll report back!

How is your summer shaping up? Do you seek out a slow summer?

Don't Just Make a Plan: The Benefits of Tracking Your Time

I talk a lot about To Do lists and planning here, but there's another part to productivity that I've never paid that much attention to: tracking the actual time I spend doing things. I add things to my schedule, but how often do I stick to that? Not very often unless it's a set appointment. So if I get to the end of the day and haven't checked off all of my To Dos, what's the reason? Did I screw around and waste time? Did I schedule too much? Were my goals unrealistic? I didn't know. 

So, this week I decided to track my time. I'm currently using a two-planner system since I've found I need both a weekly overview and a daily tasks list to keep me focused. The Happy Planner houses my weekly events/appointments and I get that planned out on Sunday. But then I'm using my Day Designer each morning to write out a fresh To Do list. But the Day Designer also has a column for your schedule. I decided to try to use that to track my time as I get things done vs. pre-planning anything in that section. It's turned out to be SO helpful, so I thought I'd share my thoughts with y'all. Here's some of what I've discovered...

The Benefits of Tracking Your Time

1. Know how long it takes you to do something.

Often we underestimate how long something is going to take us to do. Tracking time gives you hard numbers about how long something takes. So instead of assuming, "Oh, I need to blog and that will only take 20 minutes.", you'll find out that it is actually taking up an hour of your morning.

For instance, this week I'm doing fine-toothed-comb editing on LOVING YOU EASY. That means that I have to read EVERY word. This is the stage where I catch typos or awkward sentences or little logic mistakes. So it's pretty intensive. And I've discovered by tracking my time that I consistently take 30 minutes to get through one chapter. That's very helpful for me to know because now I can look forward and know how long it's going to take me to wrap up these edits.

2. Learn your peak productive hours.

We all have them and they are going to vary from person to person. Like I hear that some writers get up at 4 or 5am to write before everyone gets up. That would never work for me. My brain isn't creative at that time. *not a morning person*  This week, I've learned that I'm not productive until about 10am. No matter how motivated I am, my la-la-la, ooh-bright-and-shiny-distracted time is between 8:30 and 10am. This is the time I check all my social media accounts, chat with friends, read interesting articles from Twitter, etc. 

My guess is that this segment of time is how long it takes for my morning coffee to kick in, lol. But I'm learning that I have to ease into my work day. My highest productivity is after lunch. I know this to be true when I'm drafting too. I don't get into my writing flow until afternoon. It is what it is. 

3. Helps you tailor your work day

So building on the point above, if you have a pattern of when you're productive, when you're creative, when you need mindless things, you can structure your day to play to those. This may be harder if you have a schedule at work that's out of your control. But if you're able to, you can schedule the things that require less mental intensity at times when you have the most trouble concentrating. So for me that means I should probably schedule low intensity things in the morning when I know I'll be less likely to be writing/editing. Social media updates, responding to comments, answering email, etc. It's all good information to have to make the best use of your time.

4. Keeps you honest about wasting time and gives you options for when best to do it.

We all waste time. That's not a bad thing. We need fun and mental breaks too. But if you track your time, you can find out if you're doing that a little too much. You can pinpoint what sucks up your time, what sends you down a rabbit hole. And if you need it, you can use apps to shut down your access to the internet and have focused times to work on what you need to work on. I talked more about that in this post. And you can even schedule in a time to do those not so productive things. That can help because you know--ooh, I want to read this article, respond to this FB thing, etc. but I can save it and do that at x time when I have break time scheduled. 

5. It's motivating and reinforcing to write down what you've done as you go.

Don't wait until the end of the day to write everything down. You'll forget and it won't be accurate. Write down what you did each hour as you do it. Keep a notepad or planner nearby so it's easy to jot down. I find it's hard to write down "wasted a whole bunch of time" lol. I'd much rather write down. "Two chapters edited!" That's reinforcing. :)

Ready to give it a shot?

You don't need two planners like I have. Though you can! If you just want to try it out for a few days, use a notebook or find a printable. The Day Designer has free printables of the schedule I'm using. So grab one of those if you want something with the times already on it. And let me know if you try and how it goes! :)

Does anyone already track their time or have you tried this experiment in the past?

*Day Designer link is an affiliate link. 

What I'm Loving: Finding the Perfect Planner

So you may remember that about six months ago I posted about getting a paper planner. I've discovered over the years that electronic apps for to-do lists and scheduling don't work for me. I'm a visual person, and once it's typed into the phone, it's too out of sight, out of mind. Paper is my jam. When I write things down, I remember them better. And I can leave a paper planner open in front of me on my desk all day.

So six months ago, I got the Happy Planner. Now, this was a beautiful planner. Very colorful and creative. Plus, it had fun accessories like motivational stickers and such. I got into the process of not just planning, but decorating the planner like it was a scrapbook. I also discovered during that time that there's this whole culture of planner nerds. (Yay, my people!) I was all in. Here's a pic of one of my weeks in the Happy Planner.

But one of the things about a planner is that it takes a while to figure out what style and type work best for you. I realized recently, when I was getting more intentional with goals and planning in 2016, that the weekly layout in my planner (one week on two pages) was just not working for me. I needed more space for a detailed to-do list, and I needed time slots to schedule things. Also, as much as I loved the creative aspect of the decorating, my brain didn't like the visual "clutter" and found it distracting. I'm a minimalist in a lot of ways. That's how I've decorated my house. That's what soothes me. Clean lines, lack of visual clutter, only pops of color on an otherwise gray/white palette. So I should've known that my planner needed to be that way, too. I think the Happy Planner is fantastic and is perfect for those wanting a weekly layout and a lot of color and scrapbooking aspects. (It's very similar to the Erin Condren planners if you're familiar with those.) But it wasn't right for me.

So I decided to go on the hunt for something different for the new year. After much more research than I probably should've spent time doing, I discovered exactly what I was looking for. A planner with clean lines, elegant design, and a page per day--the Day Designer by Whitney English.

This was THE ONE. Not only does it have a page per day, but a page that was split down the middle of the page--half into a schedule and half into a to-do list. On top of that, there is space for the top three priorities for the day, a space for Dinner, Don't Forget, Due, and Dollars. I don't need a Dollars space, but it's going to be the perfect spot for me to record my daily word count--something I'd wanted in my old planner.

It also has the year on two pages, which is perfect for me to mark off conferences. Simple but super helpful to be able to see the year overview.

I'm officially in planner love now. Isn't it pretty? And the only decorative elements I'm using are colored pens, a little washi tape on occasion, and different variations of these stickers, which are tiny, functional, and are meant for the Day Designer. The stickers haven't come in yet, but the planner is beautiful. *pets* And yes, it's more than I've ever spent on a planner, but it's something I'm going to use all year and is a key to my day, so I think it's worth it.

Btw, if you think you'd like to try out this kind of planner, the Day Designer website has free downloads where you can download the format of the day page and try it out (just click on printable at the top menu). I did that before buying to make sure it was going to function the way I needed it.

Also, if you're on the productivity bandwagon for the year, I came across this great article yesterday from Time--5 Secrets to Managing Your Time, Backed by Research. This is my goal for my schedule--scheduling in the "deep work", which for me is uninterrupted, internet-free writing time. I've felt way too distracted over the last few months. So afternoons are going to be reserved for that. We'll see how it goes!

So any other planner nerds out there? What planner do you have? Or do you prefer the electronic calendars?

Note: Day Designer link is an affiliate link (but I haven't been asked to feature it. My love for it is genuine, lol.)